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Why you Need Dedicated Leave Management Solution to Improve Employee Presence

Building strong employee presence is one of the most fundamental yet challenging aspects for an organization when it comes to creating a great work culture. The employers find it difficult when the staff members take uninformed leaves or stay absent on a regular basis as they are entrusted to complete the work within a particular time period. Building strong employee presence is also essential to keep the staff members engaged as frequent overloads to other employees have adverse effect on entire organization. The scope of Leave Management Software in this context shall be discussed here.

WHAT IS THE COST OF ABSENTEEISM AND WHAT ARE THE MAJOR CAUSES OF THIS WIDESPREAD PROBLEM

When we talk about effects of weak presence on an organization in a developed nation like the US, it costs them a $2660 per employee per year (source.) This is far more alarming for the employers in the Indian subcontinent as the cost of absenteeism for them often goes unnoticed. Some of the reasons for this problem could dysfunctional leave policy, work overload, health hazards causing illness, absence of proper transportation facilities, and sloppy approval system. This article will encompass the features of Leave Management Software to help businesses in having better employee presence consistently.

BUILD A COHERENT LEAVE POLICY AS PER YOUR ORGANIZATIONAL REQUIREMENTS

The HR shall configure the leave policy as per the need of the company based on the shifts and location of the employee along with the department and seniority. The leave policy shall include various types such as privilege, sick, and leave without pay as per the contractual obligations and regulatory norms. It shall also provide a clear definition to the employees of the expected presence throughout the month so that there are no disputes on account of miscommunication between the two parties. The leave policy shall also include the penalties for frequent indiscipline.

USE THE DIGITAL PORTAL FOR GENERATING LEAVE APPLICATIONS

Once the Leave Management Software is deployed, the staff members shall make use of the online portal to make the leave application. Unlike the traditional model of creating a physical request and giving it to approving authorities for approval, the employee has to input minimal data. This includes leave type, duration, and a suitable reason only as all other information is already present in the employee database. The application is automatically forwarded to the concerned decision-maker as per the approval matrix configured by the system administrator. There is no need to approach anyone in person due to digitalization.

TRACK AND ANALYZE THE REASONS BEHIND ABSENCE USING LEAVE RECORDS

The employers will get access to an extensive database of the leaves availed by the employees for various reasons. The leave duration shall also be used to trace the unnecessary leaves taken by the staff members, which violate the attendance policy frequently. The problems such as lack of transportation facilities or season-specific problems in commuting can be solved by the company by providing carpool or bus service, which would effectively help increase the employee presence. Having an inclusive approach will help to bridge the gap between them while ensuring fair compensation without friction.

HASSLE-FREE INTEGRATION WITH PAYROLL PROCESSING AND COMPLIANCE

The final step of the process is integrating the leave and attendance policy with the payroll processing module. The software shall generate the net working hours of the employees and validate the leave requests made by the employees, along with the approved ones. Integration with payroll is also essential because of the fact that these records are required by the regulatory filings with bifurcations. Also, it is to be noted that leave accrual and LTA are to be handled by the employer. The software solutions provide great scalability, which suits the requirement of the companies without additional changes in the infrastructure.

The Ending Note

Building a strong employee presence shall be on high priority for every employer. The use of a leave system shall enable smooth implementation of the leave policy as there is no lag for the approval process, and accountability is fixed. The workflow is also benefited as managers can expect the total presence of staff members on any given day. Leave application records will improve the decision-making about granting leaves to the staff members on a future date so that labor storage doesn't hamper work. Since the cloud-based leave software solutions offer a pay-as-you-go payment policy, they will keep the operation cost under control.
Reference: https://factohr.com/leave-management-system/